Personal Trainer Scheduling Software
Sound like your week?
Without Calday
- Client can't book online. Texts you instead.
- 10-session pack. You think they've used 7.
- Late-cancel policy exists. Never enforced.
- Paying $49/month for 20% of the features.
- Tuesday 7am client decides every Monday night.
With Calday
- One link. Client books in under 60 seconds.
- Package sessions counted down automatically.
- Policy shown at booking. Applied automatically.
- Scheduling and billing in one place — $12/month.
- Recurring slot locked. Same time, every week.
How does our scheduling software transform your business?
Sessions locked. Not decided.
There's a version of personal training where your Tuesday 7am client books the slot for the month and it's just there. No Monday-night 'are we still on?' text. No waiting to see.
- Weekly or bi-weekly recurring slots
- Client books once, holds the time
- Cancellations open slot to next client
Scheduling and billing in one place
Client buys a 5-session package. Calday processes the payment, tracks remaining sessions, and prompts them to rebook when they hit the last one. You don't have to remember any of it. No invoice to chase.
- Sell packages at booking
- Session countdown tracked automatically
- Payment history in the client record
Manage everything between sessions
Calendar, client notes, payment status, rescheduling - all on your phone. On the gym floor, between sets, on the way out. No desk. No laptop. It all lives where you actually work.
- Full calendar on iOS and Android
- Client notes before every session
- Reschedule without a phone call
How it works?
Running in 5 minutes. No training calls.
Ready in 5 minutes. Free on the core plan.
- No credit card required
- Free forever plan
- Free 7-day trial
Everything your service business needs to run
Stop switching between your calendar, texts, payment apps, and client notes. Calday is the small business management software that handles all of it.
Booking Page
A booking page with your services, your pricing, your brand. Share a link, post a QR code, or embed on your website. Clients pick a time, confirm, and you're booked. No phone call needed.
- Your link, your brand, your services
- Accept bookings 24/7 from any device
- QR code for walk-ins, link for everywhere else
Connect apps to existed workflow
Our scheduling appointment software integrates effortlessly with the platforms you already use, streamlining your workflow and enhancing productivity.
Questions from personal trainers
No. Your booking page runs in any browser — clients click your link, pick a service, pick a time, and pay the deposit. No app, no account required. Most bookings take under two minutes.
Yes. Calday syncs with Google Calendar, Outlook, and Apple Calendar. Your availability updates automatically and double-bookings become impossible.
Yes. The free plan gives you a booking page, one service, calendar sync, and automated reminders. No credit card required and no expiry date. The Pro plan ($12/month) adds deposit collection, unlimited services, intake questions, and payment processing through Stripe.
For solo trainers, you need something that covers recurring sessions, package tracking, and client management without the complexity (or price) of gym management software. Calday is built for exactly that — most trainers are fully set up in under 5 minutes.
Yes. Create packages - 5 sessions, 10 sessions, monthly unlimited - and Calday tracks remaining sessions automatically. When a client hits their last session, they get a prompt to rebook.
Yes. Write your late-cancel policy once. It's shown to clients at booking and they confirm it before the session is theirs. If they cancel late, the policy applies automatically — you don't have to bring it up.
Do you have more questions?
Our team is here to help