Tutor Scheduling Software
Sound familiar?
Without Calday
- Student cancels 30 minutes before. Session gone. No payment.
- Parent asks to reschedule. Again. You track makeups in a notebook.
- You invoiced for April. It's May 12th. Still unpaid.
- New student signed up. Four emails to find a time. Finally booked.
- Ten students, ten different schedules. One shared spreadsheet.
With Calday
- Session paid at booking. Late cancel? Payment stays with you.
- Cancellation policy shown at signup. Parents agree before the first session.
- Invoices sent automatically. See who's paid and who isn't.
- Students and parents book online. One link. Session lands on your calendar.
- Every student's schedule, notes, and payment in one place.
How tutoring scheduling software change your business?
Get paid when they book, not after
Add session payment or a package deposit to your booking flow. Parent pays when they confirm the slot - no invoice to send, no payment to chase, no awkward follow-up.
- Single sessions or multi-session packages
- Cancellation policy shown at booking
- Track paid and unpaid sessions in one view
Same slot, every week - locked in
Recurring sessions lock the student's time automatically. No replanning every week. Collect student name, grade, subject, and learning goals at signup - before the first session.
- Recurring sessions auto-fill your calendar
- Intake collects grade, subject, and goals
- Student and parent contact in one record
Video link in the reminder. No extra step.
Calday connects with Zoom and Google Meet. When a session is booked, the video link is included automatically - in the confirmation and the reminder.
- Zoom and Google Meet integration
- Video link in confirmation and reminder
- Email and SMS — student, parent, or both
Your tutoring calendar, finally organized
- No credit card required
- Free forever plan
- Free 7-day trial
Everything your service business needs to run
Stop switching between your calendar, texts, payment apps, and client notes. Calday is the small business management software that handles all of it.
Booking Page
A booking page with your services, your pricing, your brand. Share a link, post a QR code, or embed on your website. Clients pick a time, confirm, and you're booked. No phone call needed.
- Your link, your brand, your services
- Accept bookings 24/7 from any device
- QR code for walk-ins, link for everywhere else
Connect apps to existed workflow
Our scheduling appointment software integrates effortlessly with the platforms you already use, streamlining your workflow and enhancing productivity.
Questions from tutors and tutoring centers
Calday is our top pick for tutors who work online, in-person, or both. You get a booking page, automated reminders, Stripe payments, and client records — set up in under 5 minutes. Unlike heavy platforms built for large tutoring centers, Calday is designed for independent tutors and small teams who want to stop juggling texts, Venmo, and Google Calendar.
Calday gives tutors a shareable booking link where students (or parents) choose a subject, pick an open time slot, and pay upfront. Your calendar updates instantly, reminders go out automatically, and you never double-book. At $12/month it's a fraction of what dedicated tutoring platforms charge — with the scheduling features that matter most.
Yes. Calday works for solo tutors and tutoring centers alike. Centers can set up multiple tutors, each with their own availability and subjects. Students book with a specific tutor, and each tutor sees only their own schedule. It scales from one independent tutor to a multi-room center without changing platforms.
Calday collects payment through Stripe at the time of booking — no more chasing parents for checks or Venmo. Students pay when they book, you get the deposit or full session fee instantly. Every payment is logged in the client record automatically, so you have a clean payment history without manual invoicing. For parents who need receipts, Stripe sends them automatically.
Calday syncs with Google Calendar, Outlook, and Apple Calendar in both directions. When a student books, it appears in your personal calendar instantly. Block off time for anything personal — that slot disappears from your booking page automatically. No double-bookings, no manual copy-pasting between apps.
Calday connects with Stripe for payment processing, which integrates natively with QuickBooks, Xero, and FreshBooks. Every session payment flows into your accounting software automatically — no manual data entry at tax time. For tutors who keep it simple, Stripe's built-in reporting and downloadable transaction history may be all you need.
Do you have more questions?
Our team is here to help